Notes for Presenters and Session Convenors:


GENERAL COMMENTS

  1. The Symposium will be held from June 4-8, 2018, at The Washington Hilton, Washington, DC, USA, with Workshops on June 2 and 3, preceding the main Symposium.

  2. There is a joint ICES-PICES Workshop (WKPESTLE) on Saturday, June 9 (9:00 – 17:00), following the main Symposium. This Workshop is open to interested participants.

  3. The registration desk will be located in the Terrace Foyer and available from 8:00–18:00, June 1-7, 2018. Your registration package will include:

  4. During the main Symposium (Monday, June 4 through Friday, June 8) each morning will begin with a Plenary Session, followed by four concurrent (parallel) Topic Sessions. The final day (Friday, June 8) will conclude with a closing Plenary Session.

  5. During the main Symposium (Monday, June 4 through Friday, June 8), lunch will be provided outside the meeting rooms. The cost for this is included in your registration fee. This is an ideal opportunity to pursue discussions with your colleagues.


SOCIAL MEDIA CODE OF CONDUCT

Participants are encouraged to share their experiences at ECCWO via social media. Thus, please inform the audience if you do not wish your presentation or poster to be cited in social media. ECCWO is an open forum, and it is also intended to be a respectful one. Please be mindful when posting information on social media.

ORAL PRESENTATIONS

  1. In order to maximize the number of Topic Sessions and the number of presentations within each Topic Session, we have assembled a very full schedule. In order to allow the sessions to run smoothly, and in fairness to other presenters, please note that all presentations are expected to adhere strictly to the time allocated.

  2. Plenary Speakers have been allocated a 30 minute time slot. Presenters should plan for a 20 minute presentation followed by 10 minutes for questions, discussion and transition to the next presenter.

  3. Invited Speakers in each Topic Session have been allocated a 30 minute time slot. Presenters should plan for a 20 minute presentation followed by 10 minutes for questions, discussion and transition to the next presenter.

  4. Contributed Presentation Speakers in each Topic Session have been allocated a 20 minute time slot. Presenters should plan for a 15 minute presentation followed by 5 minutes for questions, discussion and transition to the next presenter.

  5. Session Convenors must ensure that the above time allocations are respected.

  6. In the event that a scheduled presentation is cancelled/unavailable, Session Convenors are requested to continue on the original schedule, using the time for an extended question period or discussion. This will allow meeting participants to move amongst the parallel sessions to attend selected presentations at their scheduled time.

  7. You are strongly encouraged to use the PowerPoint "Widescreen (16:9)" slide size setting. We are using HD projectors set up for the Widescreen (16:9) setting which will enhance the viewing experience. The standard setting (4:3) will work, but not as well.

  8. Presenters should upload their presentations (the day before, preferably, or the morning/lunch of their presentation day) directly to the computers in the rooms where the sessions/workshops will be held.

    • Important: Please rename your files - session/wsh-time-name.ppt (e.g. S01-0900-Smith.ppt, W10-1530-Kim.ppt).

    • We will have dedicated A/V staff in the Plenary and Topic Session rooms to help you load your presentation.

    • Each room will have a Windows PC with a modern version of the Microsoft Office software. In order to stay on schedule, we strongly prefer that you project from the computer supplied and avoid switching between computers. If you have any special A/V requirements for your presentation (showing videos; accessing the web), please let us know in advance.

  9. After the Symposium PICES Secretariat will contact each presenter for permission to post their talk on the Symposium website (extra slides removed, file converted to pdf format). This is the same approach used for the 3rd ECCWO Symposium in 2015.


POSTER PRESENTATIONS

Posters will be on display at the Washington Hilton Hotel (Columbia West and International Terrace) from 18:30-21:30 of June 6. Poster presenters are expected to be available at their posters for 90 min. (19:00-20:30) to answer questions during this Poster Session/Reception. Poster numbers (e.g. S2-P6) are at the end of the Program Book. Look for your session and poster number on the poster boards.

Posters will be put up June 6, from 5:00 - 6:30.


INTERNET ACCESS

Wireless internet access will be available to all participants.

 

Important Dates
September 20, 2017
Session and Workshop themes will be finalized.
October 27, 2017
Opens
  1. Early Registration Fee
  2. Abstract submission
  3. CV and Financial support application
February 13, 2018 (extended)
Abstract Notification Deadline
  1. Abstract acceptance notification
February 14-19, 2018 (extended)
Financial Support Grant Notification Deadline
  1. Financial support grant notification
    NEWS, Feb. 14