(Approved by Council on April 18, 2006)
The PICES Trust Fund was established in 1994 according to Financial Regulation
6(i) to facilitate participation of a broad spectrum of scientists in
activities of the Organization. The Trust Fund is administered by the
Executive Secretary according to guidelines established by the Governing
The Executive Secretary shall accept voluntary contributions
to the Trust Fund in accordance with Financial Regulations 6(viii)
At the discretion of the Council, the Trust Fund may
be replenished by transfers from the Working Capital Fund.
Subject to Rule of Procedure 1(iii), any scientist from
a PICES Contracting Party may apply to the Executive Secretary for
support from the Trust Fund to participate in an activity of the Organization.
The resources of the Trust Fund may be used to:
Young scientists honoured by a PICES Committee or Program
for “best presentation” at the most recent PICES Annual
facilitate participation by scientists in events that
are approved by the Council;
support PICES award-winning1
scientists to attend Annual Meetings;
support visits by scientists to laboratories for collaboration or
training related to scientific projects sponsored by the Organization;
support the PICES Intern Program;
support other activities as may be approved by the Council from
time to time.
Applications must reach the Executive Secretary at least
60 days before the proposed activity, unless specified otherwise.
Applicants must normally provide:
The Executive Secretary may require other information
to be included in the application.
a description of their role in the activity;
their expertise, including a short CV;
the expected benefits for the Organization from their participation;
the amount requested and the total amount received previously from
the PICES Trust Fund;
the availability of other sources of funds to support their participation.
The Executive Secretary shall inform the Point of Contact
of a Contracting Party when an application is received for a scientist
of that Party.
Subject to the availability of funds and the perceived
benefit to the Organization, the Executive Secretary will select the
recipients from among the eligible applicants to balance the following
encouraging participation by early-career scientists;
supporting applicants who are able to contribute to the cost of
giving priority to new or infrequent applicants for Trust Fund resources;
achieving a balance of disbursements among Contracting Parties.
At the discretion of the Executive Secretary, disbursements
may be paid to applicants by grant or by re-imbursement in amounts
not to exceed those established for the staff of the Organization.
In accordance with Financial Regulation 6(viii), the
Executive Secretary shall report at each Annual Meeting on the condition
of the Trust Fund, including the contributions and applications received,
and their disposition.