General Informaiton

Valid passports are required. Entry visas may be necessary depending on the participant's nationality. Please refer to the website

Among the PICES member countries, Russian and Chinese participants are required to obtain Business Visas.

Steps to get Visa:

  1. Apply for an invitation letter by filling out and sending the FORM (link to the form will be added soon) and the PASSPORT PAGE scan containing your PHOTO in pdf / jpeg /png format to Dr. XXXXXXX (processing takes 2-3 weeks)

  2. Apply for Visa (processing time varies)
  3. After receiving an invitation letter, submit your VISA application at the Japanese Embassy or any Japanese Consulate in your country

Deadline for invitation letter request

Please note that because it takes time to get an official government-issued invitation letter and to deliver the original hardcopy to the applicant, new requests for letters will NOT be accepted after XXXXX, 2020. Please send your request form to Dr. XXXXXX as soon as possible before the deadline, even if your travel arrangements are not finalized.

Please send all questions/concerns regarding your visa application process

to Contact:


Phone : TBA
Fax : TBA
E-mail: TBA

Important Dates
November 30, 2019
Notification Deadlines
  1. Financial support grant notification
December 1, 2019
January 1, 2020
May 1, 2020
November 15, 2019
Notification Deadlines
  1. Abstract acceptance notification