ORAL PRESENTATIONS

1. In order to maximize the number of Topic Sessions and the number of presentations within each Topic Session, we have assembled a very full schedule. In order to allow the sessions to run smoothly, and in fairness to other presenters, please note that all presentations are expected to adhere strictly to the time allocated.
   
   
2. Plenary Speakers have been allocated 28-minute time slots. Plenary Presenters should plan for a 22-minute presentation followed by 5 minutes for questions, discussion and a 1-minute transition to the next presenter.
   
   
3. Invited Speakers in each Topic Session have been allocated 30-minute and 15-minute time slots. Invited Presenters with a 30-minute time slot should plan for a 22-minute presentation followed by 7 minutes for questions, discussion and a 1-minute transition to the next presenter. Invited Presenters with a 15-minute time slot should plan for a 10-12-minute presentation followed by 2-4 minutes for questions, discussion and a 1-minute transition to the next presenter.
   
   
4. Contributed Presentation Speakers in each Topic Session have been allocated 15-minute time slots. Presenters should plan for a 10-12-minute presentation followed by 2-4 minutes for questions, discussion and a 1-minute transition to the next presenter.
   
   
5. Session Convenors must ensure that the above time allocations are respected.
   
   
6. In the event that a scheduled presentation is cancelled/unavailable, Session Convenors are requested to continue on the original schedule, using the time for an extended question period or discussion. This will allow meeting participants to move amongst the parallel sessions to attend selected presentations at their scheduled time.
   
   
7. IN-PERSON presenters are strongly encouraged to use the PowerPoint "Widescreen (16:9)" slide size setting. We are using HD projectors set up for the Widescreen (16:9) setting which will enhance the viewing experience.
   
   ON-LINE (remote) presenters are strongly encouraged to use the MP4 format (either HD (1280 x 720) or Full HD (1920 x 1080)) mainly because less can go wrong.
   
   The ON-LINE presenters can use standard .pptx, add recorded voice, animations, pointer movement, embed video etc. and then export the file to .MP4 format. The ON-LINE presenters can then check the .MP4 file to see if everything is as intended. Microsoft article can help to TURN YOUR PRESENTATION INTO A VIDEO.
   
   ON-LINE presenters are expected to send their recorded talks to PICES Secretariat by April 5, 2023.
   If you do not have any other options, please use WeTransfer to email us your recorded presentations. Wetranfer.com allows sending files up to 2 GB free of charge.
   
   
8. WHERE, WHEN, AND HOW TO UPLOAD IN-PERSON PRESENTATIONS
   
   WORKSHOPS PRESENTATIONS
   
   Please upload your presentations directly on the laptops in your Workshops Rooms, on the day of the Workshops, 20-30 minutes before the workshops start.
   
   KEYNOTE AND PLENARY PRESENTATIONS
   
   Please EMAIL your presentations to Julia Yazvenko at PICES Secretariat least a day before the Opening/Plenary/Closing Session. If you do not have any other options, please use WeTransfer to email us your presentations. Wetranfer.com allows sending files up to 2 GB free of charge.
   
   S1-S19 IN-PERSON PRESENTATIONS
   
   April 17 IN-PERSON presenters, please EMAIL your presentations to Julia Yazvenko at PICES Secretariat by April 16. Please specify your Session, presentation Time, and Presenter Name in the subject line of your email. If you do not have any other options, please use WeTransfer to email us your presentations. Wetranfer.com allows sending files up to 2 GB free of charge.
   
   April 18-21 IN-PERSON presenters, please UPLOAD your presentations on a computer at the venue’s UPLOADING STATION (exact location TBA, Flor Plan), at least a day before your Sessions start. An especially designated helper will be there to assist you. Do NOT forget to bring USBs.
   
   
   • FILE NAMING FORMAT
     
     1-DAY SESSION: SESSSION-TIME-PresenterFamilyName.ppt
     Examples: 1-Day Sessions
     S1-0900-Smith.pptx
     W10-1530-Kim.pptx
     2-DAY SESSION: SESSSION-DAY-TIME-PresenterFamilyName.ppt
     Example: 2-Day Sessions
     S11-Day2-1345-Ditkovsky.ppt
     
     
   • We are also asking Sessions' convenors to be present in the Sessions rooms at least 15 minutes before their sessions start.
     
     
   • Each room will have a Windows PC with a modern version of the Microsoft Office software. In order to stay on schedule, we strongly prefer that you project from the computer supplied and avoid switching between computers.
     
     If you have any special A/V requirements for your presentation (showing videos; accessing the web), please let us know in advance.
     
     
9. After the Symposium, PICES Secretariat will contact each presenter for permission to post their talks on the Symposium website (extra slides removed, file converted to pdf format). This is the same approach used for the ECCWO-4 Symposium in 2018.
   
   

POSTER PRESENTATIONS

INTERNET ACCESS