Presentation Format and Guidelines for Presenters and Convenors
In order to allow the sessions to run smoothly, and in fairness to other presenters, please note that all presentations are expected to adhere strictly to the ALLOCATED TIME.
Invited Speakers in each Topic Session have been allocated 30-minute time slots.
Invited Presenters should plan for a 22-25-minute presentation followed by 4-7 minutes for questions, discussion and a 1-minute transition to the next presenter.
Contributed Presentation Speakers in each Topic Session have been allocated 15-minute time slots.
Presenters should plan for a 10-12-minute presentation followed by 2-4 minutes for questions, discussion and a 1-minute transition to the next presenter.
Session Convenors must ensure that the above time allocations are respected.
In the event that a scheduled presentation is cancelled/unavailable, Session Convenors are requested to continue on the original schedule, using the time for an extended question period or discussion. This will allow meeting participants to move amongst the parallel sessions to attend selected presentations at their scheduled time.
Presenters are strongly encouraged to use the PowerPoint "Widescreen (16:9)" slide size setting. We are using HD projectors set up for the Widescreen (16:9) setting which will enhance the viewing experience.
As this is a very tight event with regards to time between presenters, we only accept *.pptx or *.ppt files.
Any other formats might or might not function, and there is no time for finding out why, thus leaving the presenter with no visual enhancement to the oral presentation.
RECORDED presenters are strongly encouraged to use the
MP4 format (either HD (1280 x 720) or Full HD (1920 x 1080)) mainly because less can go wrong.
WHERE, WHEN, AND HOW TO UPLOAD PRESENTATIONS
UPLOAD YOUR TALKS DIRECTLY TO THE MEETING ONE-DRIVE. There will be one folder for all files for all sessions and workshops. This is why it is very important to name your file following the FILE NAMING FORMAT above.
By February 15 you will receive an email from
with a link to where you can upload your talks.
If by February 15 you do not receive an email, please contact Julia Yazvenko.
Upload your files at least 24 hours before your presentations start. You can do multiple uploads. The system will add the version number to your file name.
If you upload your updated file close to your presentation time, we cannot not guarantee its delivery to the presentation room. We will be running 4 parallel sessions every day.
Each room will have a Windows PC with a modern version of the Microsoft Office software. In order to stay on schedule, we strongly prefer that you project from the computer supplied and avoid switching between computers.
If you have any special A/V requirements for your presentation (showing videos; accessing the web), please let us know in advance.
After the Symposium, PICES Secretariat will contact each
presenter for permission to post their talks on the Symposium website (extra slides removed, file converted to pdf format).